GS6 Program of Study
The GS6 Program of Study outlines your path to degree completion and keeps expectations between you and your department clear. This document must be submitted prior to the completion of other graduation requirements; it is to your benefit to complete it as early as possible. The form documents all required courses (taken and planned) for degree completion.
The GS6 Program of Study must be received by the Graduate School during or prior to the third semester. If the Graduate School does not receive the GS6 Program of Study, a registration hold will be placed on the student record prior to fourth semester registration which occurs in October and April of the third semester.
Accelerated Master’s Program (AMP) students or students wishing to exclude 500-level courses from their Bachelor’s Degree should use the Request for Exclude/Double Count 500 Level Course Form. AMP students only: A copy of the exclusion form must be submitted with the GS6 Program of Study.
GS7 Request for Change of Department and/or Degree Program
This form is used to change from one department to another or from one degree to another. You may or may not complete the degree program from which you are changing. If you completed all coursework for the first degree, are working on research only, and wish to gain admission to a new department or degree, it is appropriate to fill out this form. You may use this form for degree programs but not certificate programs. A link to program codes is below.
GS9A Petition for Committee Member Changes
Use this form to make changes to your committee after your GS6 Program of Study has been approved by the Graduate School. Your committee must be up-to-date at the time of the preliminary examination (doctoral students), final examination/defense, and thesis/dissertation submission.
GS11 Study Abroad Transfer Credit Request
If you take coursework abroad as part of your program and want the coursework to be officially transferred to CSU, use the GS11 Form.
GS14 Report of Department Examination
Upon request, the Graduate School will file the results of departmental examinations with University records. This service is provided for those departments who wish to establish a more complete and more formal indication of student completion of degree requirements. Your department processes this form.
GS16 Report of Preliminary Examination for the Doctoral Degree
A preliminary examination is administered at least two terms before the final examination/defense to determine whether the student is qualified to continue toward the doctorate. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.
GS24 Report of Final Examination Results
All doctoral students and Master’s Plan A and Plan B students are required to complete and pass a final examination/defense. The examination must be held by the published deadline of the student’s graduating term. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.
GS25 Application for Graduation or Reapplication for Graduation
You must apply or reapply to graduate by the published deadline of the term you intend to graduate. Start the process using the “Apply or Reapply to Graduate” link in RAMWeb.
GS25B Departmental Requirements Clearance
Departmental requirements listed in the GS25 Application for Graduation may be cleared by completing this form. This form must be signed and submitted to the Graduate School when these requirements have been met and by the published deadline of the student’s graduating term.
GS26 Request for Letter of Completion
Prior to your degree being recorded on your official transcripts, a letter may be requested confirming that all of your degree requirements have been met. The letter is released only after the final graduation approval has been cleared on the Graduate Degree Plan record in RAMWeb.
GS30 Thesis/Dissertation Submission
All Master’s Plan A students and doctoral students submit this form after your final thesis or dissertation has been reviewed and approved by your committee.
The completed and signed form must be submitted to the Graduate School Office by the published deadline date of the student’s graduating term and before the electronic submission of the thesis or dissertation. This form includes an embargo restriction request section to delay the public release of your thesis or dissertation.
GS52 Discrepancy Clearance Response
This form is used by your advisor to indicate how to resolve course discrepancies (if applicable) that were not addressed on your GS25 Application for Graduation. A memo or email directly from your advisor can also be submitted to resolve these course discrepancies.
Credit overloads allow you to register for more than the university maximum credit load for your student level (Graduate – 15).
- Registration for a credit overload between 16-18 credits requires your advisor to approve the request via ARIESweb. Visit the “Overloads” tab on the Registrar’s Office website for details.
Credit overloads above 18 credits must be directed to the Graduate School for approval. Your advisor must send an e-mail to email@example.com and provide the following information: student’s name, student’s CSU ID, the semester that the overload will be applied to, the maximum credit load that the student will be allowed to register for, and justification for the overload.
Late Registration Request
This form is required if you want to:
- Add a course(s) or Continuous Registration after the regular add/drop period ends and prior to 2:00 p.m. the day on which grades are due for the term.
- Increase or decrease the number of credits for a course(s) after the regular add/drop period ends for the appropriate semester.
- Drop from a restricted drop course after the deadline. Restricted drop courses are courses with early drop dates and no withdraw period. These dates are indicated on the Class Schedule and, if you are registered for the course, on your My Weekly Schedule on RAMweb
- Change a course’s level after the add/drop deadline (ex. 699 to 799)
NOTE: You will get this form from your department (the department downloads the form from by navigating from ARIESweb >ARIES A-Z >L> Late Registration Request).
This form is required if you experience extenuating circumstances and wants to:
- Drop a course(s) after the regular add/drop period ends for the appropriate semester. Add, drop and withdrawal dates are available on your My Weekly Schedule under Registered Courses, via RAMweb.
- Withdraw from a course(s) after the course withdrawal period ends for the appropriate semester.
- Add or make changes to the course after the end of the term.
- Change the grading option for a course(s) to “satisfactory/unsatisfactory” after the regular add/drop period ends for the appropriate semester, OR
- Change the grading option for a course(s) to “Audit” after the regular add/drop period ends for the appropriate semester.
Failure to academically perform due to factors such as the following would not generally qualify as extenuating circumstances:
- Bad habits or poor judgment
- Time management issues
- Failed relationships/roommate problems
- Failure to use University resources
- Ignorance of University policies
- To withdraw from ALL of your courses, log onto RAMweb, from the menu choose Registration then University Withdrawal. Choosing to submit a University Withdrawal indicates your decision to withdraw from ALL of your courses for the current semester. This means you are withdrawing from the University and must reapply to your program.
- Additional required documents, if appropriate, are listed on the Registration Appeal form.
- There is no refund of charges associated with the course in the case of a withdrawal for an on-campus course. For charges associated with withdrawing from a Continuing Education online course, please go to CSU Online.