Forms

Use these forms to assist you on the path to degree completion

Form instructions, descriptions and samples are provided on this page to assist you with degree completion. Please thoroughly review the instructions and contact your department with questions.

You will access all forms through RAMweb unless otherwise noted.

You may also reference the Graduate and Professional Bulletin for additional details and policies.

GS6 Program of Study

The GS6 Program of Study outlines your path to degree completion and keeps expectations between you and your department clear. This document must be submitted prior to the completion of other graduation requirements; it is to your benefit to complete it as early as possible. The form documents all required courses (taken and planned) for degree completion.

The GS6 Program of Study must be filed with the Graduate School in the third semester before your fourth regular semester registration. Students who fail to meet this requirement may be denied subsequent registration.

Exclusion Form: Integrated Degree Program (IDP/IDP+) students or students wishing to exclude 500-level courses from their Bachelor’s degree may find the required exclusion form and additional information on the Registrar’s Office website. IDP/IDP+ students only: A copy of the exclusion form must be submitted with the GS6 Program of Study.

Instructions for GS6 Program of Study Form

GS7 Request for Change of Department and/or Degree Program

This form is used to change from one department to another or from one degree to another. You may or may not complete the degree program from which you are changing. If you completed all coursework for the first degree, are working on research only, and wish to gain admission to a new department or degree, it is appropriate to fill out this form. You may use this form for degree programs but not certificate programs. A link to program codes is below.

Sample GS7 Form

Program Codes

 

GS9A Petition for Committee Member Changes

Use this form to make changes to your committee after your GS6 Program of Study has been approved by the Graduate School. Your committee must be up-to-date at the time of the preliminary examination (Ph.D. students), final examination/defense, and thesis/dissertation submission.

GS9A Instructions

Sample GS9A Form

GS11 Study Abroad Transfer Credit Request

If you take coursework abroad as part of your program and want the coursework to be officially transferred to CSU, use the GS11 Form.

Sample GS11 Form

GS14 Report of Department Examination

Upon request, the Graduate School will file the results of departmental examinations with University records. This service is provided for those departments who wish to establish a more complete and more formal indication of student completion of degree requirements. Your department processes this form.

Sample GS14 Form

GS16 Report of Preliminary Examination for the Ph.D. Degree

A preliminary examination is administered at least two terms before the final examination/defense to determine whether the student is qualified to continue toward the doctorate. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.

GS16 and GS24 Procedures

Sample GS16 Form

GS24 Report of Final Examination Results

All Ph.D. students and Master’s Plan A and Plan B students are required to complete and pass a final examination/defense. The examination must be held by the published deadline of the student’s graduating term. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.

GS16 and GS24 Procedures

Sample GS24 Form

GS25 Application for Graduation or Reapplication for Graduation

You must apply or reapply to graduate by the published deadline of the term you intend to graduate. Start the process using the “Apply or Reapply to Graduate” link in RAMWeb.

GS25B Departmental Requirements Clearance

Departmental requirements listed in Section 4 of the GS25 Application for Graduation may be cleared by completing this form. This form must be signed and submitted to the Graduate School when these requirements have been met and by the published deadline of the student’s graduating term.

Your graduate coordinator will access this form through ARIESweb.

GS25B Departmental Requirements Clearance Form

Sample GS25B Form

GS26 Request for Letter of Completion

Prior to your degree being recorded on your official transcripts, a letter may be requested confirming that all of your degree requirements have been met. The letter is released only after the final graduation approval has been cleared on the Graduate Degree Plan record in RAMWeb.

Sample GS26 Form

GS30 Thesis/Dissertation Submission

All Master’s Plan A students and Ph.D. students submit this form after your final thesis or dissertation has been reviewed and approved by your committee.

The completed and signed form must be submitted to the Graduate School Office by the published deadline date of the student’s graduating term and before the electronic submission of the thesis or dissertation.

GS30 Procedures

ETD Resource Page

Sample GS30 Form

GS31 ETD Embargo Restriction Request

This form is required if you want to delay the public release of your thesis or dissertation. The completed and signed form must be submitted to the Graduate School Office along with the GS 30 Thesis/Dissertation Submission Form by the published deadline date of your graduating term and before the electronic submission of the thesis or dissertation.

GS30 Procedures

ETD Resource Page

Sample GS31 Form

GS52 Graduation Clearance Response

This form is used by your advisor to indicate how to resolve course discrepancies (if applicable) that were not addressed on your GS25 Application for Graduation. A memo or email directly from your advisor can also be submitted to resolve these course discrepancies.

Sample GS52 Form

Credit Overloads

Credit overloads allow you to register for more than the university maximum credit load for your student level (Graduate – 15).

Credit overloads above 18 credits must be directed to the Graduate School for approval. Your advisor must send an e-mail to gradschool@colostate.edu and provide the following information: student’s name, student’s CSU ID, the semester that the overload will be applied to, the maximum credit load that the student will be allowed to register for, and justification for the overload.

Late Registration Request

This form is required if you want to:

  • Add a course(s) or Continuous Registration after the regular add/drop period ends and prior to 2:00 p.m. the day on which grades are due for the term.
  • Increase or decrease the number of credits for a course(s) after the regular add/drop period ends for the appropriate semester.
  • Drop from a restricted drop course after the deadline. Restricted drop courses are courses with early drop dates and no withdraw period. These dates are indicated on the Class Schedule and, if you are registered for the course, on your My Weekly Schedule on RAMweb
  • Change a course’s level after the add/drop deadline (ex. 699 to 799)

Visit our Drop and Withdrawal FAQs page for policy and procedure details.  Add, drop and withdraw dates are available on your My Weekly Schedule under Registered Courses, via RAMweb.

NOTE: You will get this form from your department (the department downloads the form from by navigating from ARIESweb >ARIES A-Z >L> Late Registration Request).

Registration Appeal

This form is required if you experience extenuating circumstances and wants to:

  • Drop a course(s) after the regular add/drop period ends for the appropriate semester. Add, drop and withdrawal dates are available on your My Weekly Schedule under Registered Courses, via RAMweb.
  • Withdraw from a course(s) after the course withdrawal period ends for the appropriate semester.
  • Add or make changes to the course after the end of the term.
  • Change the grading option for a course(s) to “satisfactory/unsatisfactory” after the regular add/drop period ends for the appropriate semester, OR
  • Change the grading option for a course(s) to “Audit” after the regular add/drop period ends for the appropriate semester.

Failure to academically perform due to factors such as the following would not generally qualify as extenuating circumstances:

  • Bad habits or poor judgment
  • Time management issues
  • Failed relationships/roommate problems
  • Failure to use University resources
  • Ignorance of University policies

Visit our Drop and Withdrawal FAQs page for policy and procedure details.  Drop and withdraw dates are available on your My Weekly Schedule under Registered Courses, via RAMweb.

NOTES:

  1. To withdraw from ALL of your courses, log onto RAMweb, from the menu choose Registration then University Withdrawal. Choosing to submit a University Withdrawal indicates your decision to withdraw from ALL of your courses for the current semester. This means you are withdrawing from the University and must reapply to your program.
  2. Additional required documents, if appropriate, are listed on the Registration Appeal form.
  3. There is no refund of charges associated with the course in the case of a withdrawal for an on-campus course. For charges associated with withdrawing from a Continuing Education online course, please go to CSU Online.

Registration Appeal Form