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The online application will be electronically submitted to the Office of Admissions and then forwarded to the appropriate academic department. In addition to the on-line application, a non-refundable application fee must be electronically submitted. The application fee is $60 for domestic applicants and $70 for international applicants.
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Credit overloads allow a student to register for more than the university maximum credit load for the student’s level (Graduate – 15).
- Credit overloads with the maximum credit load between 16-18 credits can be entered by the student’s department via ARIESweb. Visit the credit overloads page on the Registrar’s Office website for instructions.
- Credit overloads with the maximum credit load above 18 credits must be directed to the Graduate School for approval. The student’s advisor will need to send an e-mail to firstname.lastname@example.org and provide the following information: student’s name, student’s CSU ID, the semester that the overload will be applied to, the maximum credit load that the student will be allowed to register for, and justification for the overload.
- View Credit Overloads Form
GS6 Program of Study
The Program of Study is a document which must list all the required courses (taken and planned) to achieve your degree. The Program of Study must be filed with the Graduate School before the time of the fourth regular semester registration – this occurs in the third semester. Students who fail to meet this requirement may be denied subsequent registration. This form must be submitted to the Graduate School prior to applying for graduation.
Exclusion Form: Integrated Degree Program (IDP/IDP+) students or students wishing to exclude 500-level courses from their Bachelor’s degree may find the required exclusion form and additional information on the Registrar’s Office website. IDP/IDP+ students only: A copy of the exclusion form must be submitted with the GS6 Program of Study.
- View Instructions for GS6 Program of Study Form
GS7 Request for Change of Department and/or Degree Program
This form is used to change from one department to another or from one degree to another. A student may or may not complete the degree program from which he/she is changing. If a student has completed all coursework for the first degree, is working on research only, and wishes to gain admission to a new department or degree, it is appropriate to fill out this form.
- View GS7 Form
GS9A Petition for Committee Member Changes
This form is used to make changes to a student’s committee after the student’s GS6 Program of Study has been approved by the Graduate School. A student’s committee must be up-to-date at the time of the preliminary examination (Ph.D. students), final examination/defense, and thesis/dissertation submission.
Additional Resources – GS9A Instructions
- View GS9A Petition for Committee Member Changes Form
GS11 Study Abroad Transfer Credit Request
This form is used if a student takes coursework abroad as part of his/her program and the student wants this coursework to be officially transferred to CSU.
- View GS11 Study Abroad Transfer Credit Request Form
GS14 Report of Department Examination
Upon request, the Graduate School will file the results of departmental examinations in the University records. This service is provided for those departments who wish to establish a more complete and more formal indication of student completion of degree requirements.
- View GS14 Report of Department Examination Form
GS16 Report of Preliminary Examination for the Ph.D. Degree
A preliminary examination shall be administered at least two terms before the final examination/defense to determine whether the student is qualified to continue toward the doctorate. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.
Additional Resources – GS16 and GS24 Procedures
- View GS16 Form
GS24 Report of Final Examination Results
All Ph.D. students and Master’s Plan A and Plan B students are required to complete and pass a final examination/defense. The examination must be held by the published deadline of the student’s graduating term. The completed and signed form must be submitted to the Graduate School Office within two working days after the results of the examination are known.
Additional Resources – GS16 and GS24 Procedures
- View GS24 Report of Final Examination Results Form
GS25 Application for Graduation or Reapplication for Graduation
A student must apply or reapply to graduate by the published deadline of the student’s graduating term. A student applying to graduate will start the process using the “Apply or Reapply to Graduate” link in RAMWeb.
GS25B Departmental Requirements Clearance
Departmental requirements listed in Section 4 of the GS25 Application for Graduation may be cleared by completing this form. This form must be signed and submitted to the Graduate School when these requirements have been met and by the published deadline of the student’s graduating term.
- View GS25B Departmental Requirements Clearance Form
GS26 Request for Letter of Completion
This letter can be issued to a student who needs to provide confirmation that all of his/her degree requirements have been met, the letter is released only after the final graduation approval has been cleared on the students graduate degree plan record in Ramweb. Letters will be issued until the degree is recorded on the student’s official transcripts.
- View GS26 Request for Letter of Completion Form
GS30 Thesis/Dissertation Submission
This form is required of all Master’s Plan A students and Ph.D. students submitting a thesis or dissertation after the final thesis/dissertation has been reviewed and approved by the student’s committee. The completed and signed form must be submitted to the Graduate School Office by the published deadline date of the student’s graduating term and before the electronic submission of the thesis or dissertation.
- View GS30 Thesis/Dissertation Submission Form
GS31 ETD Embargo Restriction Request
This form is required if a student wants to delay the public release of his/her thesis or dissertation. The completed and signed form must be submitted to the Graduate School Office along with the GS 30 – Thesis/Dissertation Submission Form by the published deadline date of the student’s graduating term and before the electronic submission of the thesis or dissertation.
- View GS31 ETD Embargo Restriction Request Form
GS52 Graduation Clearance Response
This form can be used by a student’s advisor to indicate how to resolve course discrepancies (if applicable) that were not addressed on the student’s GS25 Application for Graduation. A memo or e-mail from the student’s advisor can also be submitted to resolve these course discrepancies.
- View GS52 Graduation Clearance Response Form
Late Registration Request
This form is required if a student wants to:
- Add a course(s) or Continuous Registration after the regular add/drop period ends and prior to 2:00 p.m. the day on which grades are due for the term.
- Increase or decrease the number of credits for a course(s) after the regular add/drop period ends for the appropriate semester.
- Drop from a restricted drop course after the deadline. Restricted drop courses are courses with early drop dates and no withdraw period. These dates are indicated on the Class Schedule and, if you are registered for the course, on your My Weekly Schedule on RAMweb
- Change a course’s level after the add/drop deadline (ex. 699 to 799)
NOTE: A student obtains this form from his/her department (the department downloads the form from by navigating from ARIESweb >ARIES A-Z >L> Late Registration Request).
This form is required if a student has experienced extenuating circumstances and wants to:
- Drop a course(s) after the regular add/drop period ends for the appropriate semester. Add, drop and withdrawal dates are available on your My Weekly Schedule under Registered Courses, via RAMweb.
- Withdraw from a course(s) after the course withdrawal period ends for the appropriate semester.
- Add or make changes to the course after the end of the term.
- Change the grading option for a course(s) to “satisfactory/unsatisfactory” after the regular add/drop period ends for the appropriate semester, OR
- Change the grading option for a course(s) to “Audit” after the regular add/drop period ends for the appropriate semester.
Failure to academically perform due to factors such as the following would not generally qualify as extenuating circumstances:
- Bad habits or poor judgment
- Time management issues
- Failed relationships/roommate problems
- Failure to use University resources
- Ignorance of University policies
- If a student wants to withdraw from ALL of his/her courses, the student will need to log onto RAMweb, select the menu and from that menu choose Registration then University Withdrawal. Choosing to submit a University Withdrawal indicates your decision to withdraw from ALL of your courses for the current semester. This means you are withdrawing from the University and must reapply to your program.
- Additional required documents, if appropriate, are listed on the Registration Appeal form.
- There is no refund of charges associated with the course in the case of a withdrawal for an on-campus course. For charges associated with withdrawing from a Continuing Education online course, please go to CSU Online.
- View Registration Appeal Form