Safety

COVID-19 updates and resources

Graduate Policy Updates and Resources in Response to COVID-19

CSU moved all operations to online and virtual services in response to the local and global efforts around the COVID-19 outbreak, effective March 23, 2020. For the latest information from CSU, visit covidrecovery.colostate.edu/

The Graduate School office is assisting students, staff, and faculty remotely
 from 9 a.m. to 4:30 p.m. on weekdaysEmail us at gradschool@colostate.edu  |  Call us at 970-491-6817  |  Live chat 

We are available to help you with questions and concerns as we continue to work to minimize disruptive impacts to degree completion and program requirements. Click the buttons below for updates and resources. Last updated: June 25

  • Forms: All forms and graduate committee member signatures must be submitted to the Graduate School by email from a colostate.edu email account for Summer 2020. Instructions for submitting forms are in the following section.
  • Remote committee meetings, exams, and defenses: All graduate student committee meetings, exams, and defenses should be held remotely by web-based video conferencing (e.g., Microsoft Teams, Zoom, or other) for the Summer 2020 semester. Defenses are not required to be open to the public.
  • Deadlines for students applying to graduate in Summer 2020 are posted on the Deadline Dates page. No deadline extensions are planned for Summer 2020 Graduates. Departments may have earlier deadlines – students should confirm all deadlines with their departments.  

Form Submission and Signatures - Summer 2020

Steps for form submission in Summer 2020:

  • Student obtains appropriate Graduate School form(s) from RAMweb.
  • Student fills out the form(s), prints the form(s), and signs the form(s).
  • Student then scans or takes a high-quality photo of the form, saves the form as a .pdf document, and emails the .pdf to the department coordinator or advisor for approvals.
    • If the student is not able to print the form, the student can save the form from RAMweb as a .pdf and email it to the department coordinator or advisor stating that the email constitutes their signature.
  • The department coordinator or advisor will help collect scanned signatures and/or email approvals for Graduate School forms. Once all approvals/votes are received, the coordinator or advisor will send the Graduate School one email, attaching a PDF of the GS form and its corresponding email approvals.
    • For all Graduate School forms: All email correspondence accepted in place of original signatures must come from a colostate.edu email account.
    • For GS16s, GS24s, and GS30s: In lieu of scanned signatures, committee members can send an email stating how they participated and how they voted (pass or fail) for the GS16 and GS24 form requirements. Forms may be submitted within five (5) business days. For the GS30 form requirements, emails from committee members must specifically state they vote to accept/not accept the thesis/dissertation and my not be substituted with an email communication generally stating a student passed their defense. 

Remote Defense Scheduling Tips

To schedule a remote meeting, exam, or defense in Microsoft Teams:

  1. In Teams (either within the app or web-based client in Microsoft Office365), go to Calendar, and select “+ New Meeting” in upper right corner.
  2. Add meeting title, required participant contacts, meeting date and time, and brief description if needed. 
  3. Select “Save” in upper right corner. Each meeting participant will receive a calendar invite that includes the “Join Microsoft Teams Meeting” link.

During the meeting, exam, or defense in Microsoft Teams:

  1. To join the meeting, click on the “Join Microsoft Teams Meeting” link in your calendar invite.
  2. Once joined, take notice of the menu bar within the video screen. Menu options include Turn Camera Off, Mute, Share Your Screen, Show Conversation, Show Participants, and Hang Up.
  3. To share a file, such as a PowerPoint, select “Share”, then “Browse” in the black window below. Select “upload from my computer” and select the file you wish to share. The file should now be visible to all meeting participants.
  4. At the end of the presentation, close the presentation by selecting “Stop Presenting.”
  5. For deliberations by committee members in absence of the student, the student selects “Hang Up.” The student will be disconnected from the video conference, and will now be in the Chat function of the meeting. The student should not close Teams. They should stay in the Chat window.
  6. Once deliberations are over, a committee member selects “Show Conversation” to open the Chat window. The member can then request the student rejoin the meeting using the chat feature.
  7. All participants “Hang Up” to end the meeting.

Electronic Thesis and Dissertation Reviews

While in-person Electronic Thesis or Dissertation Open Labs have been canceled for Summer 2020, the Graduate School is still available to provide remote formatting reviews of Electronic Thesis and Dissertation PDFs.  

We will provide one preliminary review of documents submitted by July 2 as a PDF to grad_etd_inquiries@mail.colostate.edu. All subsequent revisions must be submitted through ProQuest. 

Teaching and Research Resources

You can learn more from the CSU Institute for Learning and Teaching about how to succeed in an online learning environment as a student and as a teacher.

Graduate Research Assistants are encouraged to visit the Office of the Vice President for Research’s website, https://www.research.colostate.edu/covid19/, for critical research updates and to remain in close communication with advisors about remote options for advancing your research and learning. Additionally, sharing of information remotely may increase the exposure of controlled technology or information, creating an unintentional deemed export. If you have specific questions regarding export control implications, contact CSU’s Secure and Global Research.

For researchers who are looking for additional training opportunities during COVID-19 impacts, the Association of Public and Land-grant Universities compiled the following:

  • Data Management Short Course for Scientists ESIP (Earth Science Information Partners) in cooperation with NOAA and the Data Conservancy have compiled the resources for this course.
  • Data Management Training Clearinghouse – a registry for online learning resources focusing on research data management.
  • DataONE Education Modules DataONE provides several lessons in PowerPoint format available for download that can be incorporated into teaching materials. Also available are webinars and screencast tutorials.
  • NISO Research Data Management – the National Information Standards Organization has a primer to cover the basics of research data management.
  • ICPSR Data Management & Curation – ICPSR is an international consortium of more than 750 academic institutions and research organizations and provides training in data access, curation, and methods of analysis for the social science research community. This site provides information specifically on Data Management & Curation, and there is a Guide to Social Science Data Preparation and Archiving: https://www.icpsr.umich.edu/files/deposit/dataprep.pdf
  • Educopia ETD+ Toolkit –  Designed for training Graduate Students how to manage research for Thesis/Dissertations, but the curriculum can be used by anyone involved in research.
  •  MANTRA: Research Data Management Training – MANTRA is a free online course for those who manage digital data as part of their research project. It is managed by the University of Edinburgh. Modules include data protection, rights, and access; sharing and licensing; and metadata and curation.
  •  Disciplinary RDM Training – This site lists Research Data Management materials specific to five areas (performing arts, archeology and social anthropology, health studies, psychology, and geosciences, social sciences & clinical psychology). Other courses are listed as well. Maintained by the Digital Curation Centre of the U.K.

Virtual Chats, Professional Development, and Mentoring

  • Virtual CSUWrites for Summer 2020 – workshops, writing retreats, editing groups, and “show up & write.”
  • The Alumni Association put together a series of lunchtime conversations on such topics as job searching during COVID-19, finding remote work, and virtual networking and interviewing. Register at https://alumni.colostate.edu/professional-development-events/
  • Thanks to our CSU Engagement and Extension team, CSU Libraries, and the CSU Web Services team, the university recently launched CSU Virtual Events, which will ensure our students, Colorado residents and extended communities have one-stop access to all the great things our faculty, staff, and students are delivering online for the public.
  • You’re Not Home Alone Pen Pal program: This was the brainchild of the President’s Council on Culture, and our Commitment to Campus (C2C) team made it a reality. Simply sign in with your CSU id and answer a few questions here, submit your information, and we will connect you to a pen pal within in the university. 

Stipends, Funding, and Human Resources

  • Find a link to the CARES Act Emergency Aid Application in the Notifications section of your RAMweb homepage. CSU has been granted $8.8 million in emergency grant funding that will be directly allocated to students in need.  This money comes from the federal CARES Act and is intended to help cover expenses you may have incurred as the direct result of the disruption of campus operations due to the COVID-19 pandemic. Awards will range from $500-$1,500 per student, based on the financial need you demonstrate in your application. If you are awarded a CARES grant, the money will be sent directly to you, bypassing any existing balance you may have with CSU. You can opt to receive the funds via direct deposit or mailed check; simply update your refund preference on the billing page of your RAMweb. You should receive a decision regarding your award status within five days of submitting your application, and if you are approved for a grant the money will be sent immediately. Please note that although our Office of Financial Aid is administering the CARES Act money allocated to CSU, the federal government has also put some limitations on who is eligible for CARES Act Emergency Aid. You must have a FAFSA on file with CSU to receive a grant and your application must demonstrate financial need. If it is determined that you do not qualify for CARES Act Emergency Aid, please contact the Office of Financial Aid to discuss other options for assistance. If you have further questions or concerns about the CARES Act Emergency Aid Application or other aspects of your financial situation as a CSU student, please contact the Office of Financial Aid directly at financialaid@colostate.edu or visit financialaid.colostate.edu.
  • Rams Against Hunger offers emergency food relief for Colorado State University degree-seeking graduate and undergraduate students experiencing food insecurity. Food insecurity broadly defined is “the state of being without reliable access to sufficient quantity of affordable, nutritious food.” Indicators of food insecurity include skipping meals due to lack of financial resources, cutting the size of meals due to lack of financial resources, experiencing hunger but not eating, the inability to afford balanced meals, and/or running out of food at the end of a pay period. RAMS Against Hunger provides Pocket Pantries. Students experiencing trouble reliably accessing sufficient quantity of affordable, nutritious food should visit https://lsc.colostate.edu/slice/slice-engagement/rams-against-hunger/
  • CSU Cares was created during the 2012 High Park Fire and has provided support to CSU community members through fires, floods, and other natural disasters. Money may be available for employees who have suffered a financial hardship as a result of the COVID-19 pandemic and are struggling to meet expenses. Funding aid suffered a financial hardship as a result of the  and are struggling to meet expenses. Award amounts vary depending on fund availability and need but may not exceed $2,000. Eligible beneficiaries must be CSU full- or part-time regular employees (not temporary or temporary hourly), including post-doctoral candidates, at the University who have been personally impacted by a disaster covered by CSU Cares. Graduate assistants who are not eligible for student relief funding from other sources may be eligible for CSU Cares, as determined by the Awards Committee.
  • Students needing academic financial support or experiencing housing insecurity, please reach out. General inquiries should go to financialaid@colostate.edu, including questions about CSU bills and requests for technology support (e.g. laptop purchase).  Students should include their name, CSUID, and a brief statement of their circumstances and need.
  • Graduate student hourlies and assistants are considered student employees. Human Resources can help answer your questions about COVID-19 impacts as a graduate student employee. Visit the frequently asked questions webpage at https://safety.colostate.edu/covid-19-human-resources-faqs/#1586546767189-b1b0ee56-ed1c for updates.

Admissions Requirements

ETS testing update information is available on the TOEFL and GRE webpages. 

Supporting Fellow Rams

Keep Engaging Resources

The Keep Engaging website includes resources and services specific to CSU students. These resources will help you stay connected, take care of your own well-being, and find assistance to help manage a variety of concerns.

Campus and Graduate School Emails

All university communications are being published at the safety.colostate.edu site including the latest from President McConnell, Provost Miranda, and others across the university.

Graduate School Emails are listed below. 

Dear Spring Class of 2020,

Congratulations to the Spring Class of 2020! On behalf of Colorado State University graduate faculty and staff, I wish you great success as you begin the next phase of your academic or professional journey.

You completed a rigorous program of study, pursued original scholarship, and contributed significantly to CSU’s mission of research and discovery, teaching and learning, and engagement and service. And most impressively, you completed your degree during an unprecedented pandemic that presented challenges none of us have experienced before. You drew from your sources of strength, focused on a positive future, and you succeeded. I am so very proud of your exceptional fortitude and scholarly accomplishments.

Your strength, hard work, and the support of mentors and loved ones prepared you for success. I know this, because time and time again, CSU graduate students complete their degrees, graduate faster, and secure employment at greater rates compared to the national average. Our graduate alumni are more than 40,000 strong and distributed across the world, creating a global network of fellow Grad Rams available to guide you in your career development. I have absolute faith in your future. I know you will continue a tradition of graduate success that began 150 years ago at CSU!

I celebrate you, and those who supported, loved, and encouraged you to persevere to graduation. I look forward to the December commencement ceremony when we can be together again so that I may have the honor of congratulating you in person.

I hope you will take a few minutes to watch a special tribute video and reflect on your momentous accomplishments.

Be well, be safe, and stay strong.

Go Rams!

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-100
www.graduateschool.colostate.edu

Note: Attachments not included

____

Dear Graduate Students and Postdoctoral Scholars,

If you are seeking opportunities for professional development, the following offerings are available to you in April and May.

Please visit and/or subscribe to our event calendar for announcements on other remote opportunities for the remainder of the semester. By subscribing to the event calendar, you will get weekly reminders about upcoming events.

Interviewing with Purpose: Tips to Ace the Phone, Video, & In-Person Interview | Graduate Professional Development Series

Personal Financial Management | Graduate Professional Development Series

  • Brad Sparks, Sparks Financial Education
  • April 29 | 12:00 – 1:30 p.m.
  • Join the Zoom meeting, ID# 970-290-1764 

National Nuclear Security Administration Graduate Fellowship Program Information Sessions

CSU Writes offerings are also available virtually. Find flyers for DOC Writes and GRAD Writes attached.

Best,
Graduate School Team

Graduate School 
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
O: 970.491.6817 | gradschool@colostate.edu
graduateschool.colostate.edu 

cc: Graduate Coordinators

Hello Grad Rams,

First of all, I hope you are healthy and well. It’s the start of a new week, and we are one day closer to being together again. For that, I am very thankful.

Secondly, I apologize in advance for this lengthy message. I’m writing to you out of genuine care for your well-being.

If you prefer the condensed version, I’ll summarize my message below:

  • Seek help to manage fears and anxiety
  • Draw upon your sources of strength
  • Believe in yourself 

Managing Fear and Anxiety

Last week was tough. On the one hand, I feel good about a lot of things. The Graduate School has worked hard the last couple of chaotic weeks to address immediate challenges caused by COVID-19, such as moving our services and operations online, extending deadlines, and working with Human Resources on details related to graduate student employees and their pay.

Despite these successes, I woke up yesterday feeling uneasy about the upcoming future.  I’m thinking about your health and well-being, and I wonder how COVID-19 may be impacting your ability to be academically and personally successful.

And maybe you are worried as well. The pandemic has left us with more questions than answers, and some of you have reached out asking for help. I’m so very thankful for that. Seeking help is the first step in confronting and taking control of your fears and anxieties. Please know that the Graduate School, Student Case Management, and CSU Health Network Counseling Services are here to help you. The Graduate School remains open and you can reach us through email, phone, and by live chat. The CSU Health Network is also here to support you. You can access counseling services anytime by phone or online and access resources to help you manage your fears and anxieties related to COVID-19.

If you are worried, scared, anxious, or experiencing a mental health concern, please reach out for help now. Don’t wait – we want to help!

Draw Upon Your Sources of Strength

So, I mentioned above that I got caught up in some negative feelings yesterday. Fortunately it didn’t last too long. I started writing this message, which helped me focus and take control of my worries (and again, thank you for reading). I also went to one of my sources of strength, my family.

Specifically, I think a lot about my great, great, great-grandmother, Catherine Kelleher. She grew up in County Cork, Ireland in the midst of the Great Famine. She survived its horrors and found herself in a new Ireland, forever changed by fallowed lands, death, and emigration. But the famine also brought opportunity, and in 1853, when she was only 18, she left her family and home, crossed the Atlantic, and entered New York where she built a wonderful new life. I can only imagine what she went through, and when in need, I imagine her strength, and how she wielded it to face an unknown future in which she not only survived, but thrived.

I ask that you reflect upon a source of strength, let it inspire you, and draw strength from it so that you may also thrive during this challenging time. Yes, the future is unknown, and while that might be scary, your future will be an amazing one.

Believe in Yourself

In looking back on my list of worries from yesterday, one thing I did not worry about was your future. That is because I believe in your talents, abilities, intelligence, and perseverance. You are a graduate student at Colorado State University, and that in itself says much about you. CSU is a world-class research institution that admits only about 20% of those who apply. Each of you has met our rigorous standards, which is not only measured by your GPA and test scores, but by your character and life experience.

Your past successes, hard work as a graduate student, and support from mentors have set you up for success. I know this, because time and time again, CSU graduate students complete their degrees, graduate faster, and secure employment at greater rates compared to the national average. Our graduate alumni are more than 40,000 strong and distributed across the country and the world, creating a global network of fellow Rams available to guide you in your career development. I have absolute faith in your future, and that you will be just as successful as our graduate alumni. Perhaps, you will be even more successful as a result of having navigated this challenging time.

My ask is that you reach out to seek help, draw upon your sources of strength, and believe in yourself. Know that the Graduate School and the CSU Community are here to support you every step of your graduate career. We have a great group of faculty mentors, and if you would like to strengthen your mentoring network, just reach out to us through the Graduate Center for Inclusive Mentoring. We can help you get through this.

A Final Ask

Finally, I’d like to draw inspiration from you. What is your source of strength? What keeps you going as a graduate student? Who will you be, in your career and as a person, once you graduate? Please share your story with me in words or short video by email. I’d love to hear from you!

Cheers,

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
Mary.Stromberger@colostate.edu

www.graduateschool.colostate.edu

Dear Graduate Community,

We invite you to attend our virtual Mentor Monday Session on “Mentoring During COVID-19” to chat with others from the community about new challenges and solutions for mentoring during this pandemic.

Mentoring During COVID-19 | A Mentor Monday Session
April 6 | Noon – 1 p.m.
Microsoft Teams virtual meeting
Registration required at https://col.st/FcZOq
New to Microsoft Teams? Find instructions on the registration form. 

Mentoring tip of the month: 
Please recognize that people can experience a wide range of reactions to the current pandemic. For resources on managing fears and anxiety around COVID-19, visit https://health.colostate.edu/managing-anxiety-coronavirus/

Submitting an Electronic Thesis or Dissertation? Mentoring someone who is?
If you would like an Electronic Thesis/Dissertation reviewed for formatting before submitting to Pro Quest, please send it as a PDF to grad_etd_inquiries@mail.colostate.edu. Graduate School staff will do ONE preliminary review. All subsequent revisions must be submitted through ProQuest.

Best,

Graduate Center for Inclusive Mentoring Team

Graduate School 
Colorado State University 
Fort Collins, CO 80523 
(970) 491-6817
gradschool@colostate.edu

Dear Graduate Coordinators,

I hope you all are staying healthy and are adjusting to working remotely along with the recent stay-at-home orders. I am reaching out to you to assure you that the Graduate School is committed to supporting our students and YOU!  

To reiterate what Dean Stromberger expressed in her emails to the graduate community on Wednesday, this is a challenging time for many graduate students who are experiencing significant stress due to disruptions to their degree progression, insecurities about remote learning and teaching, and concern for the health and well-being of themselves and their loved ones. I recognize that this experience may be difficult for you in some of the same ways and is additionally challenging because you take great pride in supporting graduate students. 

As we conclude this first week back from break, in which you may have received much information related to your various roles, I wanted to offer you a compiled list of information/resources related specifically to the Graduate School. I also have a few new updates on upcoming efforts. 

As a reminder, the best resource for current information and resources for graduate students and you is our COVID-19 response webpagehttps://graduateschool.colostate.edu/safety/

Reminders and Updates

  • The Graduate School has gone virtual! You can reach us anytime at gradschool@colostate.edu or from 9:00 a.m. – 4:45 p.m. weekdays at (970) 491-6817. 
  • All forms must be submitted by email until further notice. We are available to help you with any questions and will continue to work to minimize disruptive impacts to degree completion and program requirements during this rapidly changing situation. Please email inquiries to gradschool@colostate.edu or call 970-491-6817 for assistance.
  • GRAD Virtual Hour with the Associate Dean – the graduate community is invited to join the sessions on Thursdays from 8 a.m. – 9 a.m. and Mondays from 2 p.m. – 3 p.m. Find instructions to get started at graduateschool.colostate.edu/virtualhour/
  • S/U grades – the GS is discussing how we will address S/U grades for students on probation or not in good standing. We will provide guidance once we know more. Credits from courses graded with an S in Spring 2020 will count towards the degree (and program of study).
  • ETS testing update information is available on the TOEFL and GRE webpages. 
  • ETD Open Labs – due to university operations being moved online, Spring 2020 ETD Open Labs have been cancelled. Graduate students who would like their document reviewed for formatting before submitting to Pro Quest may send their draft as a PDF to grad_etd_inquirires@mail.colostate.edu. We will do one preliminary review. All subsequent revisions must be submitted through ProQuest.
  • Deadlines have been extended for ETDs. The April 10 deadline has been pushed back to April 24 and the April 17 deadline is now May 1. Details at graduateschool.colostate.edu/deadline-dates/
  • Cookies and Conversation – we are exploring offering a virtual cookies and conversation via Microsoft Teams in April – stay tuned!

All of us at the Graduate School wish you the best and hope that you will also focus on your well-being during this unprecedented time. 

Kind regards,

Allison

ALLISON DEWAELE
Administrative Manager
Pronouns: she/her/hers
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
O: 970.491.6818 | Fx: 970.491.2194
www.graduateschool.colostate.edu

CSU Writes workshops, retreats, show up & write., writing & editing groups continue remotely through the end of the semester.

 

At this time of remote work and social distancing, know that you can still connect daily with the our research writing community at CSU.

 

show up & write.

show up & write. runs 4-days a week on TEAMS, Monday – Thursday, 8:00am – 5pm. These drop-in write-on-site sessions are proctored by faculty, postdocs, and graduate students in 2-hour blocks so that writers can drop-in and write among colleagues. show up & write. is a great way to build in low-stakes regular accountability into your day. Drop in for 20 sessions and earn a CSU Writes thermal mug! You can sign into the TEAMS  show up & write. at https://csuwrites.colostate.edu/show-up-and-write/

 

WORKSHOPS

PASSIVE VOICE: When & When Not to Use

MAR 31, 3-4:30pm (held remotely via TEAMS)

HOW-TO workshop will help you recognize passive voice, edit your writing for passive sentences, and revise sentences to make them active. 

 

*New Addition*

CREATE YOUR “Shelter in Place” RESEARCH WRITING ACTION PLAN

APR 3, 3-4:30pm (held remotely via TEAMS)

The COVID-19 pandemic and our current “shelter in place” mandates have forced us to revise our semester’s research writing plans. This workshop draws on best practices and recommendations from studies on faculty productivity, on writing containment, and the craft of research writing so that we might consider what will work best for us in our own particular home-based research writing circumstances. We will talk about creating flexible SMART & Stretch GOALS to keep us focused daily and weekly. We will consider methods for maintaining daily writing focus, even as the world is changing rapidly in unexpected ways hour by hour. At the end of the workshop, participants will have crafted a flexible, purpose driven research writing action plan to support their current submission and publishing goals.

 

WRITING & EDITING GROUPS

If you’ve been thinking about joining a writing group for accountability to boost your writing momentum and productivity, this time of “sheltering in place” is actually a great time to start a group. Being part of a group can help members identify writing obstacles, move forward on multiple projects, and produce the manuscripts and proposals that, ultimately, build into theses/dissertations. Editing groups are peer-review groups in which a group of graduate students read and offer feedback on each other’s manuscripts (run for about 4 weeks).

 

To join a WRITING GROUP, complete a form at: https://csuwrites.colostate.edu/grad-writing-groups/

To join an EDITING GROUP, complete a form at: https://csuwrites.colostate.edu/grad-editing-groups/

 

RETREATS

APRIL Weekend Intensive Writing Retreat

APR 17-19

For graduate students looking to make significant progress on a thesis, dissertation, or proposal. This retreat has a short introductory session on Friday combined with longer writing sessions Saturday/Sunday (8:30 – 4:30).

 

Stay at home. Be well. And, until we meet again, may your writing be brief, frequent, low-stress, and highly rewarding.

 

All best,

Kristina

 

— 

Kristina Quynn, Ph.D.
Director, CSU Writes
Assistant Professor, Graduate School
Colorado State University
221 Student Services Bldg.
#1005 Campus Delivery
Fort Collins, CO 80523http://csuwrites.colostate.edu
write. early. often. better. together.

 

cc: Graduate Coordinators

Dear Graduate Students,

As the semester resumes, please know that the Graduate School is here to support you. We understand that these are uncertain times and that you may have questions or concerns you would like addressed about your degree completion. Or, perhaps, you just need some support and need to know about campus resources for graduate students! We are here for you and we invite you to connect with us virtually!  

Beginning Thursday, March 26, the Graduate School is launching a virtual chat session open to all graduate students.

GRAD Virtual Hour with the Associate Dean
Dr. Colleen Webb, Associate Dean of the Graduate School, will join Sandy Dailey from the Graduate School’s operation team to host chat sessions in Microsoft Teams. Sessions are open to graduate students, faculty, and coordinators.

Thursdays from 8 a.m. – 9 a.m. | Mondays from 2 p.m. – 3 p.m. | Join a session at col.st/NkzyS

New to Teams? Find instructions to get started at graduateschool.colostate.edu/virtualhour/

I look forward to chatting with you!

Sincerely, 

Colleen

Colleen Webb, PhD
Associate Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
www.graduateschool.colostate.edu
Connect with us: Facebook | Twitter 

cc: Graduate Coordinators, Advisors

 

Dear Grad Ram,

Welcome back from what may have been your strangest spring break ever. I hope you are well! During this time, the Graduate School, your department, your college, and the university worked hard to ensure that you experience a smooth-as-possible transition into remote learning, teaching, and working. I’ve compiled a list of useful resources to help you stay healthy and be successful in your learning, teaching, and scholarly work.

Keep Healthy

  • Now is the time to be overly-cautious and distance yourself physically from others. The United States is on a steep trajectory of positive COVID-19 cases and deaths, and we must do our part to flatten the curve so that our healthcare system can operate within its capacity. So….
  • Stay home, and if you have to go out, wash your hands. With soap and water. For at least 20 seconds. Often.
  • Don’t. Touch. Your. Face. Ever!
  • Don’t let COVID-19 get you down. Check out this resource for tips on managing your fears and anxieties related to the coronavirus.
  • The CSU Health Network remains open for medical, psychiatry, and counseling services. In-person visits are available for emergencies; all other services are being provided by phone. Please call (970) 491-7121 before going to the CSU Health and Medical Center.
  • If you have an urgent mental health concern or need immediate support, please call (970) 491-7111 to speak with a counselor now (available 24/7).

Keep Learning and Teaching

  • Expand your capacity for learning and teaching by engaging in distance education. TILT has great resources to help you be successful as an online learner and teacher.
  • Need a mentor to help you navigate challenges and uncertainties? Look to the Graduate Center for Inclusive Mentoring for support. Don’t rely solely on your advisor – seek others to develop a mentoring network that supports your various needs.
  • Participate in our virtual “Mentor Mondays” session on Monday (of course), April 6, 12-1 pm. Stay tuned and check our Events calendar for info on how to join.

Keep Working

  • Communicate often with your advisor about expectations and make a plan to stay active in your research and scholarship during this time.
  • Review this Office of VPR webpage for resources on remote working and guidelines related to critical research.
  • If you are a student employee, HR is updating its webpage to provide guidance for student employees.
  • Lots can be done remotely to maintain research and scholarship continuity. This is a great time to read and synthesize the literature, develop hypotheses and models, analyze data, and make progress on proposals, manuscripts, and yes – even theses and dissertations!
  • Speaking of writing, did you know that CSU Writes has gone virtual? Check this resource out to develop healthy, sustainable writing practices that will increase your productivity.
  • While in-person Electronic Thesis or Dissertation Open Labs have been cancelled, the Graduate School team is available for remote reviews. If you would like your document reviewed for formatting before submitting to Pro Quest, please send a PDF to grad_etd_inquirires@mail.colostate.edu.

Keep Having Fun!

  • If you’re an introvert like me, relish this time of being place-bound and cocoon yourself in small luxuries – for example, reading books, cooking slow meals, and binge watching something new. I stumbled upon Netflix’s Kingdom, and now I can’t help thinking the zombie plague is an allegory for coronavirus.
  • Extroverts – I feel for you. Reach out to your introvert friends (virtually) for survival tips. Teach us introverts interesting ways to stay connected, and challenge us with virtual games and gatherings.
  • Seize this moment, and turn it into an opportunity. Take time to rest and rejuvenate. Create what you’ve been wanting to create, and learn what you’ve been wanting to learn. Meditate upon your research, scholarship, and entrepreneurship to achieve your eureka moment. But most of all, take care of each other and show us what Grad Rams are made of – resiliency, creativity, and compassion.

Lastly, always remember the Graduate School is here to help and support you. You can reach us anytime at gradschool@colostate.edu (corrected) or during our virtual office hours at (970) 491-6817. Please check our COVID-19 webpage often for updates and new virtual opportunities, including live online chats where your questions can be answered and concerns addressed.

We will get through this. How you respond to this challenge will shape the future for all of us and for generations to come. Rise to the challenge and learn from this experience so that you can lead us through the next crisis.

Be safe and be well.

Elbow bump,

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
Office: 970.491.6817 
www.graduateschool.colostate.edu

Good afternoon,

Please see the update below regarding GRE and TOEFL testing. 

In addition to monitoring the university’s Safety website for more information on COVID-19, please continue to routinely check the Graduate School website for additional updates or changes pertaining to the graduate community. 

Sincerely,

Graduate School Team

GRADUATE SCHOOL
Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
970.491.6817 | gradschool@colostate.edu

***

ETS is proud to introduce a solution for students who have been impacted by the coronavirus to take the TOEFL iBT® test and the GRE® General Test at home until test centers can reopen. TOEFL® testing is scheduled to begin on March 26, and GRE testing will begin on March 27.

Testing will be conducted through the use of live remote proctoring serviced by ProctorU®. This high-touch, real-time human monitoring of test sessions limits the number of seats available. Students can register beginning today in the following countries:

  • United States
  • Canada
  • Colombia
  • France
  • Germany
  • Italy
  • Spain
  • Hong Kong (China)
  • Macau (China)

ETS is working diligently to provide this at home option in other affected areas. We will share additional details about the rollout plan as we are able and appreciate your patience as we work toward this goal.

ETS is taking every precaution to ensure that the tests students will take from home meet our high standards for validity, reliability and security. We are employing multiple best-in-class security measures that use both real-time human monitoring and artificial intelligence technology:

  • Live proctors will ensure constant vigilance, including confirming the test taker’s identity and scanning their home environment before testing begins, flagging any suspicious activity and intervening if necessary.
  • Artificial Intelligence technology — such as facial recognition, gaze tracking and video recording of the entire session — will guard against malicious activity. Examples of test taker activities that AI will flag as possible cheating incidents include attempts to open a new browser, run unpermitted software and use unpermitted objects such as a cell phone.

Find more details about security measures and answers to other questions you may have on the TOEFL and GRE web pages dedicated to this purpose.

We recognize the intense pressure that many institutions are under to ensure that prospective students are able to complete their applications on time and apply to your institutions. Thank you for your continued support of ETS’s high-quality assessment solutions; your trust means the world to us. Should you need ETS’s support during this time, or have any questions, please don’t hesitate to reach out to us at TOEFLnews@ets.org or GREtests@ets.org.

Dear Graduate Community,

The Graduate School office is now operating remotely during our regular office hours from 9 a.m. to 4:45 p.m. on weekdays and is not accepting in-person visits. Please know that while we are not physically in the office, our team continues to be available to support students, faculty, postdoctoral scholars, and staff. 

  • To be clear, we are not accepting in-person visits but welcome email inquiries to gradschool@colostate.edu or calls to 970-491-6817.
  • All forms must be submitted by email from a colostate.edu email account. 
  • All graduate student committee meetings, exams, and defenses should be held remotely by web-based video conferencing (e.g., Microsoft Teams, Zoom, or other) for the remainder of the Spring 2020 semester.
  • Defenses are not required to be open to the public for the remainder of the Spring 2020 semester.
  • Please see further information and details at graduateschool.colostate.edu/safety/.

Graduate Assistants

I encourage GRAs to visit the Office of the Vice President for Research’s website, https://www.research.colostate.edu/covid19/, for critical research updates and to remain in close communication with advisors about remote options for advancing your research and learning.  

As the Graduate School receives updates from HR on stipends and research funding, we will make links to that information available on our website. 

International Students

Please communicate frequently with your departments and faculty advisors on remote options to continue your academic work and or graduate assistantships. As President McConnell expressed earlier, we are committed to making accommodations to help students who return home finish their semester while in their home country.  Please continue to monitor international.colostate.edu/csu-monitoring-coronavirus/.

Again, I urge you to continue to monitor the university’s Safety website for more information on COVID-19, routinely check your @colostate email account, and visit the Graduate School website for any additional updates or changes pertaining to the Graduate School. 

Sincerely,

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
Office: 970.491.6817 

www.graduateschool.colostate.edu

Dear Graduate Students,

I wanted to reach out to you with updates to my earlier message and again offer reassurance that we are here to support you. Your health, safety and well-being, and that of your families, our campus community, and communities beyond the university, remain our priority as we collectively respond to the challenges facing us during the rapidly changing COVID-19 situation.

I understand many of you, and the many faculty and staff dedicated to students across the graduate community, have questions and concerns specific to graduate degree completion and program requirements. Please know that reducing disruptions to degree completion is at the forefront of our efforts and we understand impacts to graduate students due to this evolving situation, will in some cases, need to be navigated differently than for undergraduates.

The Graduate School’s office remains open to students, staff, and faculty from 9:00 a.m. to 4:45 p.m. weekdays as we work to help students meet degree and program requirements. Should our office hours change, we will post updates to our website.

Effectively immediately, and for the remainder of the Spring 2020 semester, I have approved updates to Graduate School procedures to allow for remote meetings, exams, defenses, and electronic submission of forms and signatures. This is a temporary change aimed at reducing the disruption to graduate student progress this spring. Details are available at graduateschool.colostate.edu/safety/.

Additionally, we have canceled some of our non-essential mentoring and professional development events to help protect our community and communities beyond our campus. Updates to other planned events will continue to be posted on our event calendar.  

During your spring break, I encourage you to take time for rest and self-care. Please also use campus resources including information on managing fears and anxiety around COVID-19 available at https://health.colostate.edu/.   

Please continue to monitor the university’s Safety website for more information on COVID-19, routinely check your @colostate email account, and visit the Graduate School website for any additional updates or changes pertaining to the Graduate School. 

Sincerely,

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
O: 970.491.6817 | Fx: 970.491.2194
www.graduateschool.colostate.edu

cc: Graduate Coordinators, Faculty Advisers, Deans, Directors, Department Heads, GEC, Graduate Student Council Officers, Clara Tibbetts, Chris Labelle, Gwen Gorzelsky, Brandon Bernier, and Rick Miranda

Dear Graduate Community,

Due to ongoing concerns regarding COVID-19, we are canceling some non-essential events to do our part in slowing transmission of COVID-19: 

CANCELED March 25 | Exploring Non-Academic Careers: Brainstorming Alternative Paths 
Professional Development Series | 12:00 – 1:30 p.m.

CANCELED April 6 |Building your community at CSU
A Mentor Mondays Session | Noon – 1:00 p.m.

CANCELED April 8 | Concrete Strategies for Finding and Landing a Job in Industry 
Professional Development Series | 12:00 – 1:30 p.m.

Updates to planned events will continue to be posted on our event calendar.  

Please routinely check your @colostate email and the Graduate School website for any addition updates or changes pertaining to the Graduate School. It’s also advised that you monitor the university’s Safety website for more information on COVID-19.

Best,

Graduate School Team

Graduate School 
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
O: 970.491.6817 | gradschool@colostate.edu
www.graduateschool.colostate.edu

Dear Students, 

The Graduate School is closely monitoring the coronavirus situation and university updates. I encourage you to also follow updates at safety.colostate.edu/coronavirus

For now, graduate students should continue with their plans for face-to-face graduate committee meetings, preliminary exams, and final exams. Original forms with signatures should be submitted to our main office at 108 Student Services. 

Should the situation change, the Graduate School will communicate new instructions on the use of video conferencing for graduate committee meetings/exams, and for the submission of forms and signatures through official university email. 

Please, let’s be sure to take care of one another by supporting each other and avoiding stigma. If you experience or see an act of bias, please report it via the bias reporting system (https://supportandsafety.colostate.edu/incidents-of-bias/). The CDC also offers a helpful webpage on avoiding stigma: https://www.cdc.gov/coronavirus/2019-ncov/about/related-stigma.html.

Let’s also act responsibly, and share facts not fears. The CDC Share Facts webpage is a great resource: https://www.cdc.gov/coronavirus/2019-ncov/about/share-facts.html.

As I said above, the Graduate School continues to monitor the situation very closely. We are reviewing policies and planning for various scenarios to minimize as much as possible any disruptions to scheduled committee meetings, preliminary exams, defenses, and graduation. We’ll get through this together with grace and kindness.  

Thanks, and please routinely check your @colostate email for further communications from the Graduate School. 

Sincerely,

Mary

MARY STROMBERGER, PhD
Vice Provost for Graduate Affairs, Dean
Graduate School | Colorado State University
108 Student Services | 1005 Campus Delivery
Fort Collins, CO  80523-1005
O: 970.491.6817 | Fx: 970.491.2194
www.graduateschool.colostate.edu

cc: Graduate Coordinators, Deans, Directors, Department Heads and GEC

Policy Changes for Spring 2020

  • Forms: All forms and graduate committee member signatures must be submitted to the Graduate School by email from a colostate.edu email account for Spring 2020. Instructions for submitting forms are in the following section.
  • Remote committee meetings, exams, and defenses: All graduate student committee meetings, exams, and defenses should be held remotely by web-based video conferencing (e.g., Microsoft Teams, Zoom, or other) for the remainder of the Spring 2020 semester.  Defenses are not required to be open to the public.
  • Deadlines for students who applied to graduate in Spring 2020 have been extended. Departments may have earlier deadlines – students should confirm all deadlines with their departments.  Extended deadlines are noted on the Deadline Dates page
  • Transfer Credit Graded as Pass/Satisfactory: Regular academic courses completed in Spring 2020 from institutions accredited by one of the seven regional associations of schools and colleges, or international tertiary institutions that are recognized by the ministry of education, or a similar accrediting body, in the home country, completed with a grade of pass/satisfactory (P/S) or C- or better may be accepted in transfer, regardless of P/S grade equivalent. Course work from institutions that are not regionally accredited will not be transferred. Coursework that is remedial or vocational/technical in nature will not be transferred. Transfer grades and credits are not computed within the cumulative GPA earned at CSU. Course work completed prior to Spring 2020 will require a C- or better equivalent for acceptance of P/S grading.

Steps for form submission in Spring 2020:

  • Student obtains appropriate Graduate School form(s) from RAMweb.
  • Student fills out the form(s), prints the form(s), and signs the form(s).
  • Student then scans or takes a high-quality photo of the form, saves the form as a .pdf document, and emails the .pdf to the department coordinator or advisor for approvals.
    • If the student is not able to print the form, the student can save the form from RAMweb as a .pdf and email it to the department coordinator or advisor stating that the email constitutes their signature.
  • The department coordinator or advisor will help collect scanned signatures and/or email approvals for Graduate School forms. Once all approvals/votes are received, the coordinator or advisor will send the Graduate School one email, attaching a PDF of the GS form and its corresponding email approvals.
    • For all Graduate School forms: All email correspondence accepted in place of original signatures must come from a colostate.edu email account.
    • For GS16s and GS24s: In lieu of scanned signatures, committee members can send an email stating how they participated and how they voted (pass or fail). Forms may be submitted within five (5) business days.