Information about COVID-19 (Novel Coronavirus)
Colorado State University is closely monitoring the COVID-19 virus, commonly known as Coronavirus, and following the guidance as outlined by public health experts.
Information about COVID-19 and the university response is available at safety.colostate.edu/coronavirus
International Graduate Students are urged to visit international.colostate.edu/csu-monitoring-coronavirus/ for updates.
The Graduate School office is operating remotely during our regular office hours from 9 a.m. to 4:45 p.m. on weekdays and is not accepting in-person visits. All forms must be submitted by email until further notice. While our team is not physically in the office, we are available to help you with any questions and will continue to work to minimize disruptive impacts to degree completion and program requirements during this rapidly changing situation. Please email inquiries to email@example.com or call 970-491-6817 for assistance.
Effectively immediately, and for the remainder of the Spring 2020 semester, the Graduate School has approved the following procedure updates to allow for remote meetings, exams, defenses, and email submission of forms and signatures.
- To assist graduate students working towards graduation in the Spring 2020 semester, two deadlines have been extended. Departments may have earlier deadlines – students should confirm all deadlines with their departments. Extended deadlines are noted on the Deadline Dates page
- While in-person Electronic Thesis or Dissertation Open Labs have been cancelled, staff will provide remote reviews. If you would like your document reviewed for formatting before submitting to Pro Quest, please send it as a PDF to firstname.lastname@example.org. We will do ONE preliminary review. All subsequent revisions must be submitted through ProQuest.
- All graduate student committee meetings, exams, and defenses should be held remotely by web-based video conferencing (e.g., Microsoft Teams, Zoom, or other) for the remainder of the Spring 2020 semester.
- All forms and graduate committee member signatures must be submitted to the Graduate School by email from a colostate.edu email account. Please see below for instructions.
- Defenses are not required to be open to the public for the remainder of the Spring 2020 semester.
To schedule a remote meeting, exam, or defense in Microsoft Teams:
- In Teams (either within the app or web-based client in Microsoft Office365), go to Calendar, and select “+ New Meeting” in upper right corner.
- Add meeting title, required participant contacts, meeting date and time, and brief description if needed. Make sure to add extra time so that the meeting doesn’t end prematurely.
- Select “Save” in upper right corner. Each meeting participant will receive a calendar invite that includes the “Join Microsoft Teams Meeting” link.
During the meeting, exam, or defense in Microsoft Teams:
- To join the meeting, click on the “Join Microsoft Teams Meeting” link in your calendar invite.
- Once joined, take notice of the menu bar within the video screen. Menu options include Turn Camera Off, Mute, Share Your Screen, Show Conversation, Show Participants, and Hang Up.
- To share a file, such as a PowerPoint, select “Share”, then “Browse” in the black window below. Select “upload from my computer” and select the file you wish to share. The file should now be visible to all meeting participants.
- At the end of the presentation, close the presentation by selecting “Stop Presenting.”
- For deliberations by committee members in absence of the student, the student selects “Hang Up.” The student will be disconnected from the video conference, and will now be in the Chat function of the meeting. The student should not close Teams. They should stay in the Chat window.
- Once deliberations are over, a committee member selects “Show Conversation” to open the Chat window. The member can then request the student rejoin the meeting using the chat feature.
- All participants “Hang Up” to end the meeting.
To submit Graduate School forms with signatures via email:
- Student obtains appropriate Graduate School form(s) from RAMweb.
- Student fills out the form(s) prints the form(s), and signs the form
- Student then scans or takes a high quality photo of the form, saves the form(s) as a .pdf file, and emails the .pdf to department coordinator or advisor for approvals.
- If student is not able to print the form, the student can save the form from RAMweb as a .pdf and email it to the department coordinator or advisor stating that the email constitutes their signature.
- The department coordinator or advisor will help collect scanned signatures and/or email approvals for Graduate School forms. Once all approvals/votes are received, the coordinator or advisor will send the Graduate School one email, attaching a PDF of the GS form and its corresponding email approvals.
- For all Graduate School forms: All email correspondence accepted in place of original signatures must come from a colostate.edu email account.
- For GS16s and GS24s: In lieu of scanned signatures, committee members can send an email stating how they participated and how they voted (pass or fail). Forms may be submitted within five (5) business days.
Updates and Resources
- The graduate community is invited to the GRAD Virtual Hour with the Associate Dean. Thursdays from 8 a.m. – 9 a.m. and Mondays from 2 p.m. – 3 p.m. Find instructions to get started at graduateschool.colostate.edu/virtualhour/
- GRAs are encouraged to visit the Office of the Vice President for Research’s website, https://www.research.colostate.edu/covid19/, for critical research updates and to remain in close communication with advisors about remote options for advancing your research and learning.
- As the Graduate School receives updates from HR on stipends and research funding, we will make links to that information available on our website.
- You can learn more from the CSU Institute for Learning and Teaching about how to succeed in an online learning environment as a student and as a teacher.
- ETS testing update information is available on the TOEFL and GRE webpages.
Supporting each other
It is critical that we take care of one another by supporting each other and avoiding stigma. If you experience or see an act of bias, please report it via the bias reporting system (https://supportandsafety.colostate.edu/incidents-of-bias/). The CDC also offers a helpful webpage on avoiding stigma: https://www.cdc.gov/coronavirus/2019-ncov/about/related-stigma.html.
Let’s also act responsibly, and share facts not fears. The CDC Share Facts webpage is a great resource: https://www.cdc.gov/coronavirus/2019-ncov/about/share-facts.html.