COVID-19 Information and Resources for the Graduate Community

Resources and Updates in Response to COVID-19

For the latest information from CSU, visit covid.colostate.edu. The website includes a searchable knowledge base, FAQs section, links to recent communications, and a directory of the latest information and trending topics.

Our team is available to help you with questions and concerns as we continue to work to minimize disruptive impacts to degree completion and program requirements. Click the buttons below for updates and resources. Last updated: August 23, 2021. 

Emergency Hardship Support

  • RamAid is available to any graduate student with an emergency hardship not due to a COVID-19. If you are an international or undocumented graduate student not supported on a graduate assistantship, RamAid may also be available to support emergency hardships due to COVID-19. Contact the Office of Financial Aid at FinancialAid@colostate.edu
  • CARES Act grants, while available, can be used by graduate students who are US Citizens to assist with COVID-related expenses. Contact the Office of Financial Aid at FinancialAid@colostate.edu
  • Graduate assistants who are not US citizens may apply for emergency funds through CSU Cares. CSU Cares was created during the 2012 High Park Fire and has provided support to CSU community members through fires, floods, and other natural disasters. Money may be available for employees who have suffered a financial hardship as a result of the COVID-19 pandemic and are struggling to meet expenses. Award amounts vary depending on fund availability and need but may not exceed $2,000. Eligible beneficiaries must be CSU full- or part-time regular employees (not temporary or temporary hourly), including post-doctoral candidates, at the University who have been personally impacted by a disaster covered by CSU Cares. Graduate assistants who are not eligible for student relief funding from other sources may be eligible for CSU Caresas determined by the Awards Committee. If you are a CSU employee in need, submit an application at https://commitmenttocampus.colostate.edu/rams-for-rams/
  • Rams Against Hunger offers emergency food relief for Colorado State University degree-seeking graduate and undergraduate students experiencing food insecurity. Food insecurity broadly defined is “the state of being without reliable access to sufficient quantity of affordable, nutritious food.” Indicators of food insecurity include skipping meals due to lack of financial resources, cutting the size of meals due to lack of financial resources, experiencing hunger but not eating, the inability to afford balanced meals, and/or running out of food at the end of a pay period. Students experiencing trouble reliably accessing sufficient quantity of affordable, nutritious food should visit lsc.colostate.edu/slice/slice-engagement/rams-against-hunger/
  • Students needing academic financial support or experiencing housing insecurity, please reach out. General inquiries should go to financialaid@colostate.edu, including questions about CSU bills and requests for technology support (e.g. laptop purchase).  Students should include their name, CSUID, and a brief statement of their circumstances and need.

Funding and Human Resources

Graduate student hourlies and assistants are considered student employees. Human Resources can help answer your questions about COVID-19 impacts as a graduate student employee. Visit the frequently asked questions web page at safety.colostate.edu/covid-19-human-resources-faqs/#1586546767189-b1b0ee56-ed1c for updates.

Mental Health and Well-Being

Mental health and well-being resources for graduate students can be found on the Graduate School’s website at: graduateschool.colostate.edu/medical-and-counseling-resources/

Wellness Wednesday sessions, hosted by the Graduate Student Council, begin in September. Dates and times will be published at the start of the fall semester on the Graduate School event calendar.

Electronic Thesis and Dissertation Reviews

The Graduate School provides formatting reviews of electronic thesis and dissertations when documents are provided as PDFs.  

If you would like your document reviewed for formatting before submitting to ProQuest, please send it as a PDF to grad_etd_inquiries@mail.colostate.edu by October 29. Our team provides one preliminary review — all subsequent revisions must be submitted through ProQuest. 

GRA Research and GTA Teaching Resources

  • GRAs visit https://www.research.colostate.edu/coronavirus/ for critical research updates.  GRAs should remain in contact with advisors about remote options for advancing your research and learning. Join Research Continuity Town Hall meetings and Research Continuity Open Forms as announced on the OVPR website. 
  • Keep Teaching resources are available at canvas.colostate.edu/keepteaching/
  • General Laboratory Techniques: The Journal of Visual Experimentation (JOVE) provides a video archive of training videos graduate students may access at www.jove.com/education/1/general-laboratory-techniquesNote: The videos were recorded prior to the pandemic and do not incorporate current health and safety protocols for COVID-19

Virtual Chats, Professional Development, and Mentoring

  • Please subscribe to Graduate School event calendar for updates and reminders about events include the Graduate Professional Development Series, GradCo Series, Mentor Mondays, and GRAD Virtual Hour with the Associate Dean. 
  • Virtual CSUWrites for Fall 2021 – workshops, writing retreats, editing groups, and “show up & write.”

International Students

The Office of International Programs is closely monitoring the COVID-19 situation as it evolves abroad. Please check the OIP website for the most current updates. 

Supporting Fellow Rams

  • Please, let’s be sure to take care of one another by supporting each other and avoiding stigma. If you experience or see an act of bias, please report it via the bias reporting system https://biasreporting.colostate.edu

Remote Defense Scheduling Tips

Graduate students may hold their final exam in in-person, hybrid, or remotely. Please consult with your advisor to determine the format type for your exam.

To schedule a remote meeting, exam, or defense in Microsoft Teams:

  1. In Teams (either within the app or web-based client in Microsoft Office365), go to Calendar, and select “+ New Meeting” in upper right corner.
  2. Add meeting title, required participant contacts, meeting date and time, and brief description if needed. 
  3. Select “Save” in upper right corner. Each meeting participant will receive a calendar invite that includes the “Join Microsoft Teams Meeting” link.

During the meeting, exam, or defense in Microsoft Teams:

  1. To join the meeting, click on the “Join Microsoft Teams Meeting” link in your calendar invite.
  2. Once joined, take notice of the menu bar within the video screen. Menu options include Turn Camera Off, Mute, Share Your Screen, Show Conversation, Show Participants, and Hang Up.
  3. To share a file, such as a PowerPoint, select “Share”, then “Browse” in the black window below. Select “upload from my computer” and select the file you wish to share. The file should now be visible to all meeting participants.
  4. At the end of the presentation, close the presentation by selecting “Stop Presenting.”
  5. For deliberations by committee members in absence of the student, the student selects “Hang Up.” The student will be disconnected from the video conference, and will now be in the Chat function of the meeting. The student should not close Teams. They should stay in the Chat window.
  6. Once deliberations are over, a committee member selects “Show Conversation” to open the Chat window. The member can then request the student rejoin the meeting using the chat feature.
  7. All participants “Hang Up” to end the meeting.
For additional information on using MS teams visit www.acns.colostate.edu/microsoft-teams-students/