Petitions

Petitions to the Graduate School

Your department head or advisor may petition the Graduate School to make an exception to a policy or procedure if you encounter any extenuating circumstances. This petition may be an email or a hardcopy letter and needs to be sent to the staff member working on the file. Make sure you and your advisor attach the petition to the file for review by the Dean. We will notify you of the decision.

General Petition Instructions

Please include full information in the petition, including but not limited to:

  1. What policy are you requesting an exception to or what procedure was not followed?
  2. What is the extenuating circumstance that is requiring this request? (If a student has applied to graduate but missed a subsequent deadline, why is it imperative the student must graduate this semester?)
  3. What is the proposed date that the requirements will be completed? (if applicable)
  4. Please provide any documentation to support your request. (if applicable)
  5. Indicate what steps the department has taken to assure students will follow the policies and procedures in the future.

*Each petition is reviewed on a case by case basis and the Graduate School may request additional information.

Petitions to the Graduate School to Accept a GS25 Application for Graduation or Reapplication for Graduation after the Deadline

Your department head or advisor may petition the Graduate School to make an exception to the GS25 deadline policy if you encounter any extenuating circumstances. This petition may be an email or a hardcopy letter and needs to be sent to the staff member working on the file. Make sure you and your advisor attach the petition to the file for review by the Dean. We will notify you of the decision.

Please include the following information in the petition:

  1. Why is it imperative the student needs to graduate this semester?
  2. Why was the policy or procedure not followed?
  3. Attach the GS52 Graduation Clearance Response and address discrepancies, if any.
  4. Indicate the proposed date of the final exam and when the thesis/dissertation will be submitted if applicable.
  5. Indicate what steps the department has taken to assure students will follow the policies and procedures in the future.
  6. Verify that this student is registered for the current semester.
  7. Acceptance of a late GS25 does not guarantee the student’s name will be listed in the Commencement Program.

Petitions to the Graduate School Regarding the 10-year Time Limit

You, your advisor, and your committee need to meet and review the coursework that falls out of the 10-year time limit. If the group decides the coursework is still relevant and that you retain a functional understanding of that body of knowledge, then the advisor and committee need to submit a petition to the Graduate School that attests to that conclusion. Petitions are valid only during the semester in which they are submitted. For each semester a student intends to graduate, a new petition must be submitted to address additional coursework that exceeds the 10-year limit.

In addition, indicate what your plan is to complete your degree.

Petitions to the Graduate School to Extend the GS6 Program of Study Deadline

Your advisor or department head may submit a written petition via email or memo requesting that the GS6 deadline policy be waived for you as a student. The petition will then be attached to your file and submitted to the Dean for final review.

Please include the following information in the petition:

  1. A formal request that the student’s GS6 hold be moved to a later date.
  2. The extenuating circumstances that prevent the submission of the GS6 form at this time.
  3. The estimated timeline of when the student will submit their GS6 form.

Petitions to the Graduate School to Readmit a Student Once the Student Has Been Formally Dismissed

Once you have been formally dismissed from the Graduate School, your department head may submit a written petition requesting that you have one additional semester to raise your regular and overall GPAs to at least 3.0.

Please include the following information in the petition:

  1. Justification for the readmission request.
  2. A list of courses and grades expected in each course that will raise the student’s regular and overall GPAs to at least 3.0.
  3. Along with the petition, a contract signed by the department head, the student’s advisor, and the student must be submitted, which summarizes what the petition stated so that the student is aware of the expectations if the petition is approved by the Graduate School.

Petition to the Graduate School to take a Maximum of Two Credits of Either Research or Independent Study While Attending the INTO CSU Academic English Program

Your department head or principal investigator (PI) may petition the Graduate School to allow you to enroll in no more than two on-campus, resident-instruction research or independent study credits prior to having completed the INTO Academic English Program through level 3. The petition may not be submitted until after you have taken the INTO placement exam. Placement exams are given the week before classes start each term. Additional information regarding the English proficiency requirements may be found on the Graduate School website.

Prior to submitting a petition, the PI or department head must evaluate your communication skills through 1) an in-depth Skype, telephone conversation(s), and/or an in-person interview, and 2) multiple, lengthy emails.

The following information must be included in the petition:

  1. Acknowledge that the student’s language skills do not meet the direct admission standards.
  2. Provide evidence that the student’s verbal and written language skills are adequate to meet the demands of the 2 credit academic experience being requested via the petition.
  3. Describe the outcome of the evaluation process of the student’s language and written skills. PI or department head must evaluate the student’s communication skills through 1) an in-depth Skype, telephone conversation(s), and/or an in-person interview, and 2) multiple, lengthy emails.
  4. Indicate justification for the request.