Petitions

Petitions to the Graduate School

The student’s department head or advisor may petition the Graduate School to make an exception to a policy or procedure under extenuating circumstances. This petition may be an e-mail or a hardcopy letter and needs to be sent to the staff member working on the file. The petition will be attached to the file for review by the Dean. We will notify you of the decision.

General Petition Instructions

Please include full information in the petition, including but not limited to:

  1. What policy are you requesting an exception to or what procedure was not followed?
  2. What is the extenuating circumstance that is requiring this request? (If a student has applied to graduate but missed a subsequent deadline, why is it imperative the student must graduate this semester?)
  3. What is the proposed date that the requirements will be completed? (if applicable)
  4. Please provide any documentation to support your request. (if applicable)
  5. Indicate what steps the department has taken to assure students will follow the policies and procedures in the future.

*Each petition is reviewed on a case by case basis and the Graduate School may request additional information.

Petitions to the Graduate School to Accept a GS25 After the Deadline

The student’s department head or advisor may petition the Graduate School to make an exception to the GS25 deadline policy under extenuating circumstances. This petition may be an email or a hardcopy letter and needs to be sent to the Graduate School. The petition will be attached to the file for review by the Dean. We will notify you of the decision.

Please include the following information in the petition:

  1. Why is it imperative the student needs to graduate this semester?
  2. Why was the policy or procedure not followed?
  3. Attach the GS52 Graduation Clearance Response and address discrepancies, if any.
  4. Indicate the proposed date of the final exam and when the thesis/dissertation will be submitted if applicable.
  5. Indicate what steps the department has taken to assure students will follow the policies and procedures in the future.
  6. Verify that this student is registered for the current semester.
  7. Acceptance of a late GS25 does not guarantee the student’s name will be listed in the Commencement Program.

Petitions to the Graduate School Regarding the 10-year Time Limit

The advisor, committee, and student need to meet and review the coursework that falls out of the 10-year time limit. If it is decided that the coursework is still relevant and that the student retains a functional understanding of that body of knowledge, then the advisor and committee need to submit a report to the Graduate School that attests to that conclusion.

In addition, indicate what the student’s plan is to complete his/her degree.

Petitions to the Graduate School to Extend the GS6 Program of Study Deadline

A student’s advisor or department head may submit a written petition via e-mail or memo requesting that the GS6 deadline policy be waived for the student. The petition will then be attached to the student’s file and submitted to the Dean for final review.

Please include the following information in the petition:

  1. A formal request that the student’s GS6 hold be moved to a later date.
  2. The extenuating circumstances that prevent the student from submitting his/her GS6 form at this time.
  3. The estimated timeline of when the student will submit his/her GS6 form.

Petitions to the Graduate School to Readmit a Student Once He/She Has Been Formally Dismissed

Once a student has been formally dismissed from the Graduate School, the student’s department head may submit a written petition requesting that the student have one additional semester to raise his/her regular and overall GPAs to at least 3.0.

Please include the following information in the petition:

  1. Justification for the readmission request.
  2. A list of courses and grades expected in each course that will raise the student’s regular and overall GPAs to at least 3.0.
  3. Along with the petition, a contract signed by the department head, the student’s advisor, and the student must be submitted, which summarizes what the petition stated so that the student is aware of the expectations if the petition is approved by the Graduate School.

Petition to the Graduate School to take a Maximum of Two Credits of Either Research or Independent Study While Attending the INTO CSU Academic English Program

A student’s department head or principal investigator (PI) may petition the Graduate School to enroll in no more than two on-campus, resident-instruction research or independent study credits prior to having completed the INTO Academic English Program through level 3. The petition may not be submitted until after the student has taken the INTO placement exam. Placement exams are given the week before classes start each term. Additional information regarding the English proficiency requirements may be found on the Graduate School website.

Prior to submitting a petition, the PI or department head must evaluate the student’s communication skills through 1) an in-depth Skype, telephone conversation(s), and/or an in-person interview, and 2) multiple, lengthy emails.

Please include the following information in the petition:

  1. Acknowledge that the student’s language skills do not meet the direct admission standards.
  2. Provide evidence that the student’s verbal and written language skills are adequate to meet the demands of the 2 credit academic experience being requested via the petition.
  3. Describe the outcome of the evaluation process of the student’s language and written skills. PI or department head must evaluate the student’s communication skills through 1) an in-depth Skype, telephone conversation(s), and/or an in-person interview, and 2) multiple, lengthy emails.
  4. Indicate justification for the request.